How to manually enter your Clover sales information

Here are the manual steps to enter your sales information from Clover.

  1. Log into your account.
  2. From the Orders app in Clover run a report for the date or date range needed.
  3. Click the button at the top of the screen to Export Orders from this page.
  4. Open the file - this is what you'll use to create the invoice, payments and any refunds in QuickBooks.

Creating the Invoice with your sales information on it:

  • Depending on what you want to keep track of, you'll sort the columns and total the amounts for: Taxable vs non-taxable sales totals, discounts, etc.
  • There is a little bit of math that needs to be done here if you are tracking taxable vs non-taxable sales. You'll sort the Tax column and then sum/total the Order Total amounts (not the tax column) for the two different types of sales.
  • In your accounting solution create an invoice using a generic Clover Customer, Clover Item, etc. to fill out the invoice.
  • You'll just add one Clover Item with the total amount of taxable sales, deduct the actual tax from this entry and check the box for taxed on this line. QuickBooks and Clover seems to have math calculations for tax, you'll want to update the tax amount in the tax field at the bottom of the invoice to what Clover has as the total amount of tax.
  • You'll enter one Clover Item for non-taxable sales, a Clover Discount Item for any discounts you processed and a Clover Refund Item for any Refunds you processed.

Creating the payments:

  1. Using the Order file that you've created for the day you are entering, check that all orders are Paid in the last column.
  2. Sort the columns by Payment Type and total your first group of payments for Cash.
  3. In QuickBooks you'll "Receive Payment" for the Invoice you've just created (double check that this date is the only Invoice selected in your list of Invoices in the Payments screen).
  4. Enter the Payment type, the payment total and then click Save and Close.
  5. You'll do this for each payment type. You may need to create a generic "Clover Credit Card" payment type in QuickBooks so that you don't have to enter a card number.

We recommend working with your bookkeeper and accountant on any questions that you may have with this.

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